In India, a Khasra number is an unique identification number linked to a particular piece of land that is mainly used in rural areas to monitor land ownership and information. Using a Khasra number to access land records is necessary for real estate transactions, dispute resolution, and government program participation. While offline methods are still dependable, the emergence of digital platforms has made it easier to locate these records. To make this crucial task easier for you, this blog offers a step-by-step guide to finding land records by Khasra number, covering both online and offline procedures.
What is Khasra Number?
Often used in states like Madhya Pradesh, Rajasthan, Uttar Pradesh, and others, a Khasra number is an alphanumeric or numeric code that is linked to a piece of land in revenue records. It serves as a key to access comprehensive land records, including those pertaining to ownership, area, and land use. The state’s Revenue Department is responsible for maintaining Khasra numbers, which are unique to agricultural or rural land in contrast to urban plot numbers.
The Khasra number is crucial for:
- Verifying property ownership during sales or purchases.
- Resolving boundary or inheritance disputes.
- Accessing agricultural subsidies or loans.
- Confirming land use for zoning or development purposes.
Keep in mind that state-specific terminology may differ; for example, Karnataka uses “survey number” rather than Khasra. Finding records quickly requires an understanding of your state’s system.
Online Method to Find Land Records by Khasra Number
Many Indian states have digitized land records, making it convenient to access them online using a Khasra number. Here’s how to do it:
Step 1: Identify the State’s Land Record Portal
Each state has its own portal for land records. Examples include:
- Karnataka: Bhoomi (https://landrecords.karnataka.gov.in)
Step 2: Access the Portal
Use a web browser to access the state’s land record portal. The majority of portals are accessible in both English and the local language, such as Hindi or Kannada. For instance, the homepage of the Bhulekh portal for Uttar Pradesh offers search options such as “Khasra” and “Khatauni.”
Step 3: Locate the Khasra Number Search Option
Look for a section labeled “Search by Khasra,” “Record of Rights (ROR),” or “Land Details.” This may vary by state:
- In Karnataka, choose “View RTC” and enter the survey number (equivalent to Khasra).
Step 4: Enter Required Details
Input the following details to retrieve records:
- Khasra Number: Enter the exact number from your property documents.
- District, Tehsil, and Village: Select these from dropdown menus or type them accurately.
- Owner’s Name (if required): Some portals ask for this to narrow down results.
Tips for Accuracy: - Double-check the Khasra number against sale deeds or old records.
- Use dropdown menus to avoid spelling errors for district or village names.
- If the Khasra number has changed due to land subdivision, check with the local Patwari for the updated number.
Step 5: View and Download Records
The portal will show the land record, including ownership, land area, and encumbrances, after you submit the necessary information. Pay close attention to the details. The majority of portals let you:
- Download: Save the record as a PDF by clicking “Download” or “Save.”
- Print: Use the “Print” option for a physical copy.
Some portals charge a nominal fee (e.g., ₹10–₹50) for certified copies, payable online.
Offline Method to Find Land Records by Khasra Number
For those without internet access or preferring in-person methods, offline options are available through government offices and local services.
Visit the Local Revenue Office or Tehsil Office
The Revenue Department maintains land records at the tehsil or taluk level. To access records:
- Locate the Office: Visit the tehsil office in the district where the land is located.
- Documents to Carry:
- Khasra number (from sale deeds or previous records).
- Property details (district, tehsil, village).
- ID proof (e.g., Aadhaar, PAN, voter ID).
- Process: At the assigned counter, submit a request with your Khasra number and other information. A written application or a form that has already been printed may be required by certain offices.
Interacting with Revenue Officials
- Requesting Records: Tell the clerk or revenue officer that you require records for a particular Khasra number. To speed up the process, include all relevant information.
- Fees and Processing Time:You should budget between ₹10 and ₹100 for copies of records such as mutation extracts or ROR. While certified copies might take a few days to process, simple requests might be completed right away.
- Tips: Be considerate, bring several copies of your documents, and confirm the office’s hours of operation, which are normally Monday through Saturday from 10 AM to 5 PM. Think about bringing someone who speaks the local tongue (such as Hindi or Kannada) if language is an obstacle.
Alternative Offline Options
- Patwari or Village Revenue Officer:Using the Khasra number, the Patwari can provide information such as ROR or Khasra Girdawari and keeps village-level records. Contact the Patwari directly or stop by the Gram Panchayat office.
- Common Service Centers (CSCs): CSCs are stands with digital services that are authorized by the government. Give the CSC operator your property details and Khasra number so they can access the state’s online portal and, for a nominal fee, provide printed records.
Key Documents Accessible via Khasra Number
Using a Khasra number, you can access the following documents:
- Record of Rights (ROR): Details the owner, land area, type (agricultural/non-agricultural), and encumbrances like loans.
- Khasra Girdawari: Records crop details and land use, useful for farmers seeking subsidies or insurance.
- Mutation Records: Reflects ownership changes due to sales, inheritance, or gifts, linked to the Khasra number.
- Land Map/Survey Records: Shows boundaries and measurements, critical for resolving disputes or planning development.
These documents are vital for legal transactions, loan applications, and ensuring compliance with land use regulations.
FAQs
- What if my Khasra number is not listed online?
- Verify the number from physical documents or consult the Patwari. If the land record is missing, visit the tehsil office to update or retrieve it.
- Can I access records without a Khasra number?
- Some portals allow searches by owner name or village, but the Khasra number is the most precise identifier. Check with the Revenue Department if you don’t have it.
- Is there a fee to download records online?
- Basic record viewing is usually free, but certified copies may incur a small fee (e.g., ₹10–₹50), depending on the state.
- How do I update outdated land records?
- File a mutation application at the tehsil office with supporting documents like sale deeds or inheritance proofs.
- What if I face technical issues on the portal?
- Clear your browser cache, try a different device, or contact the portal’s helpline. Alternatively, visit a CSC or tehsil office.