A Khasra number is a unique identifier assigned to a specific land parcel in India, primarily used in rural areas to track ownership and land details. Accessing land records using a Khasra number is essential for property transactions, resolving disputes, or availing government schemes. With the advent of digital platforms, finding these records has become more accessible, though offline methods remain reliable. This blog provides a step-by-step guide to finding land records by Khasra number, covering both online and offline processes, to help you navigate this critical task with ease.
What is Khasra Number?
A Khasra number is a numeric or alphanumeric code assigned to a land parcel in revenue records, used widely in states like Uttar Pradesh, Madhya Pradesh, Rajasthan, and others. It acts as a key to access detailed land records, such as ownership, area, and land use. Unlike urban plot numbers, Khasra numbers are specific to agricultural or rural land and are maintained by the state’s Revenue Department.
The Khasra number is crucial for:
- Verifying property ownership during sales or purchases.
- Resolving boundary or inheritance disputes.
- Accessing agricultural subsidies or loans.
- Confirming land use for zoning or development purposes.
Note that terminology may vary across states—for instance, Karnataka uses “survey number” instead of Khasra. Understanding your state’s system is key to locating records efficiently.
Online Method to Find Land Records by Khasra Number
Many Indian states have digitized land records, making it convenient to access them online using a Khasra number. Here’s how to do it:
Step 1: Identify the State’s Land Record Portal
Each state has its own portal for land records. Examples include:
- Karnataka: Bhoomi (https://landrecords.karnataka.gov.in)
Step 2: Access the Portal
Visit the state’s land record portal using a web browser. Most portals are available in English and the regional language (e.g., Hindi, Kannada). For example, on the Bhulekh portal for Uttar Pradesh, you’ll see options like “Khasra” or “Khatauni” search on the homepage.
Step 3: Locate the Khasra Number Search Option
Look for a section labeled “Search by Khasra,” “Record of Rights (ROR),” or “Land Details.” This may vary by state:
- In Karnataka, choose “View RTC” and enter the survey number (equivalent to Khasra).
Step 4: Enter Required Details
Input the following details to retrieve records:
- Khasra Number: Enter the exact number from your property documents.
- District, Tehsil, and Village: Select these from dropdown menus or type them accurately.
- Owner’s Name (if required): Some portals ask for this to narrow down results.
Tips for Accuracy: - Double-check the Khasra number against sale deeds or old records.
- Use dropdown menus to avoid spelling errors for district or village names.
- If the Khasra number has changed due to land subdivision, check with the local Patwari for the updated number.
Step 5: View and Download Records
Once you submit the details, the portal will display the land record, including ownership, land area, and encumbrances. Review the details carefully. Most portals allow you to:
- Download: Save the record as a PDF by clicking “Download” or “Save.”
- Print: Use the “Print” option for a physical copy.
Some portals charge a nominal fee (e.g., ₹10–₹50) for certified copies, payable online.
Offline Method to Find Land Records by Khasra Number
For those without internet access or preferring in-person methods, offline options are available through government offices and local services.
Visit the Local Revenue Office or Tehsil Office
The Revenue Department maintains land records at the tehsil or taluk level. To access records:
- Locate the Office: Visit the tehsil office in the district where the land is located.
- Documents to Carry:
- Khasra number (from sale deeds or previous records).
- Property details (district, tehsil, village).
- ID proof (e.g., Aadhaar, PAN, voter ID).
- Process: Submit a request at the designated counter, providing the Khasra number and other details. Some offices may require a written application or a pre-printed form.
Interacting with Revenue Officials
- Requesting Records: Approach the revenue officer or clerk and clearly state you need records for a specific Khasra number. Provide all necessary details to expedite the process.
- Fees and Processing Time: Expect a small fee (e.g., ₹10–₹100) for copies of records like ROR or mutation extracts. Simple requests may be fulfilled immediately, while certified copies could take a few days.
- Tips: Be polite, carry multiple document copies, and confirm the office’s working hours (typically 10 AM–5 PM, Monday–Saturday). If language is a barrier, consider bringing someone fluent in the local language (e.g., Hindi, Kannada).
Alternative Offline Options
- Patwari or Village Revenue Officer: The Patwari maintains village-level records and can provide details like ROR or Khasra Girdawari using the Khasra number. Visit the Gram Panchayat office or contact the Patwari directly.
- Common Service Centers (CSCs): CSCs are government-authorized kiosks offering digital services. Provide the Khasra number and property details to the CSC operator, who can access the state’s online portal and provide printed records for a small fee.
Key Documents Accessible via Khasra Number
Using a Khasra number, you can access the following documents:
- Record of Rights (ROR): Details the owner, land area, type (agricultural/non-agricultural), and encumbrances like loans.
- Khasra Girdawari: Records crop details and land use, useful for farmers seeking subsidies or insurance.
- Mutation Records: Reflects ownership changes due to sales, inheritance, or gifts, linked to the Khasra number.
- Land Map/Survey Records: Shows boundaries and measurements, critical for resolving disputes or planning development.
These documents are vital for legal transactions, loan applications, and ensuring compliance with land use regulations.
FAQs
- What if my Khasra number is not listed online?
- Verify the number from physical documents or consult the Patwari. If the land record is missing, visit the tehsil office to update or retrieve it.
- Can I access records without a Khasra number?
- Some portals allow searches by owner name or village, but the Khasra number is the most precise identifier. Check with the Revenue Department if you don’t have it.
- Is there a fee to download records online?
- Basic record viewing is usually free, but certified copies may incur a small fee (e.g., ₹10–₹50), depending on the state.
- How do I update outdated land records?
- File a mutation application at the tehsil office with supporting documents like sale deeds or inheritance proofs.
- What if I face technical issues on the portal?
- Clear your browser cache, try a different device, or contact the portal’s helpline. Alternatively, visit a CSC or tehsil office.